30 Other Ways to Say “Just to Let You Know” (Meaning, Synonyms & Examples)
The phrase “just to let you know” is one of the most frequently used expressions in emails, text messages, workplace conversations, and everyday English. It’s commonly used to introduce information, provide an update, or make someone aware of something without sounding demanding or overly formal.
Although it’s simple and effective, using “just to let you know” repeatedly can make your communication feel repetitive. Fortunately, there are many alternatives that sound more professional, polite, or conversational depending on the context.
In this guide, you’ll learn the meaning of “just to let you know,” discover when to use it, understand whether it’s formal or informal, and explore 30 useful alternatives complete with meanings, examples, and practical usage tips.
What Does “Just to Let You Know” Mean?
The phrase “just to let you know” means “I’m informing you,” “I wanted to make you aware,” or “Here’s some information you should know.”
It’s usually used before sharing information that may be useful, important, or relevant to the other person.
Unlike commands or requests, this phrase simply introduces information in a polite and friendly way.
Examples
- Just to let you know, the meeting has been moved to 3 PM.
- Just to let you know, your package has been shipped.
- Just to let you know, I’ll be working from home tomorrow.
In each example, the speaker is simply providing information without expecting immediate action.
H2: When Should You Use “Just to Let You Know”?
This phrase is appropriate in many situations, including:
- Business emails
- Workplace communication
- Client updates
- Team announcements
- Text messages
- Friendly reminders
- Customer service
- Everyday conversations
Because it’s polite and neutral, it’s one of the most versatile expressions in English.
Is “Just to Let You Know” Formal or Informal?
“Just to let you know” is generally considered neutral. It works well in both casual conversations and most professional emails.
However, in highly formal business communication, alternatives such as “For your information,” “Please be advised,” or “I’d like to inform you” may be more appropriate.
Comparison Table of Popular Alternatives
| Alternative | Formality | Best Used In |
| For Your Information (FYI) | Formal | Business emails |
| I’d Like to Inform You | Formal | Official communication |
| Please Be Advised | Very Formal | Legal and corporate emails |
| I Wanted to Let You Know | Neutral | General emails |
| I Thought You Should Know | Neutral | Workplace communication |
| Just So You’re Aware | Neutral | Team communication |
| As a Heads-Up | Informal | Casual workplace conversations |
| Kindly Note | Formal | Business correspondence |
| Please Note | Formal | Professional emails |
| I Wanted to Keep You Updated | Neutral | Client communication |
30 Other Ways to Say “Just to Let You Know”
1. For Your Information (FYI)
Meaning
A professional phrase used to share useful information.
Example
- For your information, the meeting has been rescheduled.
- FYI, the report has already been submitted.
Best used in: Business emails and workplace communication.
2. I’d Like to Inform You
Meaning
A formal way to introduce important information.
Example
- I’d like to inform you that your application has been approved.
- I’d like to inform you of the recent policy changes.
Best used in: Official emails and business communication.
3. Please Be Advised
Meaning
A highly formal expression commonly used in corporate and legal communication.
Example
- Please be advised that our office will be closed tomorrow.
- Please be advised that your request is under review.
Best used in: Corporate communication and legal correspondence.
4. I Wanted to Let You Know
Meaning
A friendly and commonly used alternative.
Example
- I wanted to let you know that I completed the project.
- I wanted to let you know I’ll be arriving a little late.
Best used in: Professional and personal communication.
5. I Thought You Should Know
Meaning
Used when sharing information you believe is important or helpful.
Example
- I thought you should know that the deadline has changed.
- I thought you should know we received positive feedback.
Best used in: Workplace conversations and everyday English.
6. Just So You’re Aware
Meaning
A natural expression used before giving someone useful information.
Example
- Just so you’re aware, parking is limited.
- Just so you’re aware, the client has requested additional revisions.
Best used in: Team communication and workplace conversations.
7. As a Heads-Up
Meaning
An informal phrase used to give advance notice.
Example
- As a heads-up, the system will be offline tonight.
- Just a heads-up, traffic is heavy this morning.
Best used in: Casual workplace conversations and everyday English.
8. Kindly Note
Meaning
A polite and formal way to draw someone’s attention to important information.
Example
- Kindly note that payment is due by Friday.
- Kindly note the updated meeting schedule.
Best used in: Business emails and official notices.
9. Please Note
Meaning
A direct but polite expression used in professional writing.
Example
- Please note that registration closes on Monday.
- Please note the changes in the attached document.
Best used in: Professional emails, reports, and announcements.
10. I Wanted to Keep You Updated
Meaning
Shows that you’re sharing the latest information with someone.
Example
- I wanted to keep you updated on the project’s progress.
- I wanted to keep you updated regarding your order.
Best used in: Client communication, project updates, and workplace emails.
11. I Wanted to Make You Aware
Meaning
A professional expression used to notify someone about important information.
Example
- I wanted to make you aware of the updated project timeline.
- I wanted to make you aware that the office will be closed tomorrow.
Best used in: Business communication and workplace emails.
12. I’d Like to Bring to Your Attention
Meaning
A formal phrase used to highlight important information.
Example
- I’d like to bring to your attention a change in our policy.
- I’d like to bring to your attention the attached report.
Best used in: Professional emails and official correspondence.
13. I Wanted to Give You a Heads-Up
Meaning
An informal expression used to warn or inform someone in advance.
Example
- I wanted to give you a heads-up that the meeting may run longer.
- I wanted to give you a heads-up about tomorrow’s inspection.
Best used in: Workplace conversations and everyday English.
14. I Thought I’d Mention
Meaning
A casual way to introduce useful information.
Example
- I thought I’d mention that parking is free after 6 PM.
- I thought I’d mention the client has already approved the proposal.
Best used in: Friendly conversations and informal workplace communication.
15. Just So You Know
Meaning
A very common conversational alternative.
Example
- Just so you know, I’ll be arriving a little late.
- Just so you know, the event starts at 7 PM.
Best used in: Everyday conversations and messages.
16. I Wanted to Share
Meaning
Introduces information in a friendly and positive way.
Example
- I wanted to share some exciting news.
- I wanted to share an update on the project.
Best used in: Business emails and personal conversations.
17. I’d Like to Update You
Meaning
A professional phrase used when providing progress or status updates.
Example
- I’d like to update you on the current situation.
- I’d like to update you regarding your application.
Best used in: Client communication and project management.
18. I’m Writing to Inform You
Meaning
A formal email opening commonly used in business communication.
Example
- I’m writing to inform you that your request has been approved.
- I’m writing to inform you of an important change.
Best used in: Official business emails.
19. I Wanted to Pass Along
Meaning
A friendly way to share information received from someone else.
Example
- I wanted to pass along the latest update.
- I wanted to pass along some helpful information.
Best used in: Workplace communication and casual emails.
20. I Felt You Should Know
Meaning
Suggests that the information may be useful or important.
Example
- I felt you should know that the schedule has changed.
- I felt you should know about the recent announcement.
Best used in: Professional and personal communication.
21. Allow Me to Inform You
Meaning
A courteous and formal expression.
Example
- Allow me to inform you that your application has been accepted.
- Allow me to inform you of the latest developments.
Best used in: Formal correspondence.
22. Here’s an Update
Meaning
A concise and natural way to introduce new information.
Example
- Here’s an update on the construction project.
- Here’s an update regarding your order.
Best used in: Business emails, newsletters, and team communication.
23. I Thought You’d Like to Know
Meaning
A warm and conversational phrase.
Example
- I thought you’d like to know that we reached our sales target.
- I thought you’d like to know your package has arrived.
Best used in: Personal and workplace conversations.
24. I’d Like to Share an Update
Meaning
A professional phrase for introducing new developments.
Example
- I’d like to share an update regarding the project.
- I’d like to share an update about the upcoming event.
Best used in: Business communication and client emails.
25. Just a Quick Update
Meaning
A short and friendly way to provide information.
Example
- Just a quick update: the meeting has been postponed.
- Just a quick update—we’ve completed the first phase.
Best used in: Workplace emails and team chats.
26. This Is to Inform You
Meaning
A traditional business phrase used in formal notices.
Example
- This is to inform you that the office will remain closed.
- This is to inform you of the revised schedule.
Best used in: Official announcements and corporate communication.
27. I’m Happy to Let You Know
Meaning
Used when sharing positive news.
Example
- I’m happy to let you know that you’ve been selected.
- I’m happy to let you know your order has shipped.
Best used in: Customer service and professional emails.
28. I’d Like to Notify You
Meaning
A formal way to communicate important information.
Example
- I’d like to notify you of an upcoming maintenance window.
- I’d like to notify you that your request has been processed.
Best used in: Corporate communication and official notices.
29. Just a Friendly Reminder
Meaning
Introduces information that’s already been shared or needs attention.
Example
- Just a friendly reminder that payment is due tomorrow.
- Just a friendly reminder about our meeting this afternoon.
Best used in: Emails, reminders, and customer communication.
30. I’m Reaching Out to Let You Know
Meaning
A modern business expression used to introduce information politely.
Example
- I’m reaching out to let you know that your interview has been confirmed.
- I’m reaching out to let you know about an exciting opportunity.
Best used in: Business emails, networking, and client communication.
Comparison Table: Which Alternative Should You Choose?
| Situation | Recommended Alternative |
| Business email | I’d Like to Inform You |
| Client update | I’d Like to Update You |
| Team announcement | Here’s an Update |
| Official notice | Please Be Advised |
| Corporate email | This Is to Inform You |
| Customer support | I’d Like to Notify You |
| Friendly reminder | Just a Friendly Reminder |
| Casual conversation | Just So You Know |
| Workplace chat | Just a Quick Update |
| Networking | I’m Reaching Out to Let You Know |
Common Mistakes to Avoid
- Using “just to let you know” too frequently in the same email.
- Beginning every email with the same phrase.
- Choosing informal alternatives for legal or official communication.
- Sharing unnecessary information that doesn’t benefit the reader.
- Forgetting to clearly explain why the information matters.
Tips for Using These Alternatives Naturally
- Match the level of formality to your audience.
- Be direct and concise when sharing updates.
- Use formal alternatives for official communication.
- Choose conversational alternatives for friends and close colleagues.
- Follow your introduction with clear, useful information.
Examples in Professional Emails
Instead of:
Just to let you know, the meeting has been moved.
You could write:
I’d like to inform you that the meeting has been rescheduled.
Instead of:
Just to let you know, your application was approved.
You could write:
I’m happy to let you know that your application has been approved.
Instead of:
Just to let you know, we’ve completed the project.
You could write:
I’d like to share an update: we’ve successfully completed the project.
Examples in Everyday Conversations
- Just so you know, I’ll be home late.
- I thought you’d like to know the tickets are available.
- Just a heads-up, traffic is really heavy.
- I wanted to share some exciting news.
- Here’s a quick update on what’s happening.
Related Articles
Continue improving your English with these EnglishWhirl guides:
- 30 Other Ways to Say “I Will Keep You Posted” (Meaning, Synonyms & Examples)
- 30 Other Terms For “Happy to See You”: Meaning, Synonyms & Examples
- 30 Other Terms For “Happy to Announce”: Meaning, Synonyms & Examples
Frequently Asked Questions (FAQs)
Is “Just to let you know” professional?
Yes. It’s a neutral expression that works well in most business emails and workplace conversations, although more formal alternatives may be preferred for official communication.
What’s the most professional alternative to “Just to let you know”?
Some of the best professional alternatives are “I’d like to inform you,” “Please be advised,” and “I’d like to update you.”
Can I use “Just to let you know” in a business email?
Absolutely. It’s widely accepted in professional communication, especially when sharing updates or useful information.
What’s the difference between “Just to let you know” and “FYI”?
Both introduce information, but “FYI” is shorter and more informal, while “Just to let you know” sounds warmer and more conversational.
Is “Just to let you know” an idiom?
No. It’s a common English expression rather than an idiom, used to politely introduce information.
The Bottom Line
The phrase “Just to let you know” is a simple and effective way to introduce information, but using a variety of alternatives can make your communication sound more polished and engaging. Whether you’re writing business emails, updating clients, informing colleagues, or chatting with friends, these 30 alternatives will help you choose the right tone for every situation. By expanding your vocabulary, you’ll communicate more naturally, professionally, and confidently.
